The rapid development and progression of the COVID-19 pandemic has forced many state governors to issue shelter-in-place orders that require “non-essential” businesses to cease operations. As we move through these uncertain times, it’s difficult to say how long these orders will remain in place or how reopening the nation might occur.
In the interim, shuttered businesses can pose attractive targets for thieves and vandals. So, how can you keep your property and facilities safe and secure during the lockdown? Here are a few issues you may want to consider.
Energy and Utilities
To save energy (and money) during long-term closures, it’s prudent toensure that all nom-essential equipment or appliances are shut off during the closure. Also, note any climate-controlled areas of your business or property that must be protected from extreme temperatures. Some parts of the nation are still seeing snow, and freezing pipes or sprinkler systems can still be a problem. Be sure that your systems are protected from freezing. Thermostats in unoccupied buildings can be set to 55ºF to save on fuel costs and to prevent interior pipes from freezing in colder climates. Also, check that any irrigation systems are properly shut off during the quarantine.Some insurance policies have warranties requiring a safe temperature be maintained or your coverage could be affected.
Security
Thieves and vandals often view shuttered businesses as soft targets. Don’t be their next victim. Check that all possible entrances to your business or facility are secured. This includes gates and perimeter fencing, freight or orservice entrances, windows accessible from ground level, or anyplace you believe a thief could gain access to your property.
If you have a security system in place, check that it is working properly. Check that motion sensors and surveillance cameras are operational. You can contact your security provider to determine how often they check the system. You may also want to contact local law enforcement and see if and when they do drive-by security checks near or around your facility.
You may choose to do a weekly walk-through inspection of the properly yourself or with authorized employees to ensure that there are no security issues. Such inspections also offer a good opportunity to check outdoor water drainage systems (gutters, downspouts, and drains) to prevent clogs, backups, and potential water damage during this wet spring season.
If you haven’t, you should be sure to deal with mail delivery. Mail that is pilling up is a giveaway that regular occupancy is not happening. Items in the mail could put you at risk with personal information that can be taken, too!
Perishable and Non-Perishable Stock
If you run a product-focused business, your inventory is among your most valuable assets. You may want to relocate some high-value items to a more secure location during the shelter-in-place orders. Also, consider safeguarding your hardwired electronics and to back-up any essential data on offsite backup servers or in the cloud.
Managing perishable inventory can be challenging during a suspension of operations. Ensure that any perishables are stored securely and in compliance with all health department regulations. If you store refrigerated or frozen goods, be sure that your refrigeration equipment is operational and has remote alarms to notify you in the event of a malfunction.
Cybersecurity
Protecting your sensitive data is as important as protecting material assets. If you have workers who are performing their jobs remotely, be sure that their laptops, desktop computers, tablets, and phones are able to operate securely. Email should also use a secure server or be encrypted to prevent the interception of sensitive information while in transit. Be sure you have a disaster plan in place to warn you of network downtimes or interruptions, to alert you to any attempted cybersecurity breaches, and to recover any data in the event of a loss.
Fire Safety
Shuttered buildings are not only tempting targets for arsonists, they can also conceal silent fire hazards (frayed wiring, unmonitored HVAC systems, etc.). Check your fire detection systems to ensure proper operation, and check with your local fire department to determine whether there are any special fire safety precautions you should take. If you have a centrally monitored fire prevention system, contact your provider to ensure that your system will be monitored 24/7 during the shutdown.
At MAGIS, we understand the importance of safeguarding your property and livelihood. That’s why we are available to discuss your specific situation with you. Don’t risk the high-value assets you’ve worked so hard to acquire. Contact MAGIS today, and let us tailor your program to your present needs.
